BEHAVIOR POLICIES – Terms and Conditions – Privacy Policy

REFUND, DEPOSITS, DISCOUNTS

All deposits or registration fees are absolutely non-refundable. No exceptions.

OUR PROGRAMS

Village Arts offers the following programs after school, on weekends, and during the summer:

  • THEATRICAL PRODUCTIONS
    Elementary and middle school students participate in a variety of
    Broadway plays throughout the year. While the productions are top-rate, the focus is on process and teamwork.
  • CLASSES
    Acting, Visual Arts, Dance, and Drama.
    We teach art classes and visual arts, from sketch comedy to dance, cardboard costuming to clay.
  • HOMEWORK CLUB, PLUS
    We offer a place where students feel safe, inspired, and have fun…while also getting their homework done.

SIBLING DISCOUNTS

  • Sibling discounts: For families who have two or more children in our musical program, use code SIBLING25 at check out for a $25.00 discount.
  • One discount per family, please.

OTHER DISCOUNTS

Multiple discounts are available when you register for several programs, classes, and Homework Club.
Discounts will be applied at the checkout.

  • $15.00 off when you purchase a class along with a musical program in the same order.
  • 10% discount when you purchase all days of Homework Club Plus in one order.
  • $5.00 off each class when you purchase two or more classes in the same order.

REFUND POLICY FOR THEATRICAL PRODUCTIONS / MUSICAL PROGRAMS

  • Full refund minus deposit only available until 20 days prior to casting.
  • 50% (of tuition) refund, minus deposit, before commencement of program (date varies depending on Season)
    If Village Arts is able to find a replacement for your spot 75% of tuition, minus deposit will be refunded.
  • No refunds after the first day of the program.
    Exemptions include recent medical issues and family emergencies.
    Five consecutive camp days or more, provided that we receive a signed note from your licensed physician within 3 days after illness. There will be a $25 administration fee.
  • The final program tuition balance is due 4 weeks after the first day of the program. (date varies depending on Season). If we have not received full payment and /partial tuition payments by this date, Village Arts reserves the right to cancel unpaid applicants with no return of fees, and to remove the student(s) from participating in the current Village Arts program.
  • Other considerations will be made on a case by case basis.

REFUND POLICY FOR CLASSES

  • Full tuition must be paid upon registration for class.
  • No refunds are offered after the second class.
  • $50 processing fee will be applied if a student withdraws a week before the start of class.
  • 75% of tuition will be refunded if a student withdraws within the first class session.

REFUND POLICY FOR HOMEWORK CLUB PLUS

  • HWC no-shows are not transferable for an alternative day.
  • HWC cancellation or rescheduling must be done 24 Hours prior to the start HWC.

Village Arts offers the following programs after school, on weekends, and during the summer:

  • THEATRICAL PRODUCTIONS
    Elementary and middle school students participate in a variety of
    Broadway plays throughout the year. While the productions are top-rate, the focus is on process and teamwork.
  • CLASSES
    Acting, Visual Arts, Dance, and Drama.
    We teach art classes and visual arts, from sketch comedy to dance, cardboard costuming to clay.
  • HOMEWORK CLUB, PLUS
    We offer a place where students feel safe, inspired, and have fun…while also getting their homework done.

All deposits or registration fees are absolutely non-refundable. No exceptions.

 VILLAGE ARTS – BEHAVIOR POLICIES

Village Arts Mission Statement

MISSION

Village Arts is building an inclusive community through teaching performing and visual arts that supports personal development of children in an environment where families of Valley Village and the greater San Fernando Valley region can connect and create.

VISION

At Village Arts we envision a home for all children 5 to 105 – a place for everyone to experience and explore all art disciplines and where creative collaborations organically fosters meaningful connection, communication and understanding.

Bullying

Bullying is when one or more people exclude, tease, taunt, gossip, hit, kick, or put down another person with the intent to hurt another. Bullying happens when a person or group of people want to have power over another and use their power to get their way at the expense of someone else. Bullying can also happen through social media and through the use of emails, text messaging, instant messaging, social media and other less direct methods. This type of bullying can also lead to persons being hurt and is especially hurtful when persons are targeted with meanness and exclusion. Bullying is inexcusable. Each Village Arts participant is expected to treat other students and the staff with respect, and to help each other achieve the best possible experience. If a student has difficulty meeting this expectation, parents may be called upon to assist. We work together as a team to ensure that students gain self-confidence, make new friends, and have a great experience in our programs. Our leadership addresses all incidents of bullying seriously and insist the staff to promote communication with their students, so both staff and studnet will be comfortable alerting us to any problems. We cannot manage an incident if we do not know about it. Every person has the right to expect to have the best possible experience in Village Arts programs and classes, and by working together as a team to identify and manage bullying, we can help ensure that all students and staff find success.

Chronic Health Conditions

Any student with a chronic health condition must have that condition documented by a licensed physician on the health history form provided by the Village Arts. All medical information shall be kept confidential.

Civil Disobedience or Disruption

Any conduct, either individually or in a group, that is intentionally disruptive to or designed to be disruptive to the normal operation of the Village Arts programs may result in being removed from a class or a theatre program and possibly expelled. Such conduct includes but is not limited to the following: destruction of property, or advocating such disruption or destruction, refusing to cooperate with staff attempting to maintain or restore order in the class or rehearsal, and/or program activity, consistently starting fights or arguments and/or harming another student.

Dangerous Weapons

Items designed to cause bodily harm or deemed potentially harmful, are confiscated. The parents/guardians are contacted. Bringing such items into a classroom or a rehearsal may result in expulsion from a Village Arts program.

Deceitful Activity

Any student involved in lying or attempting to deceive a staff member will be subject to disciplinary action.

Diversity

We are a community made up of a diverse population. Our staff and student population are comprised of people from all types of race, faiths, gender and sexual identifications, socioeconomic background and family structures. Our mission is that we all come together as ONE community and have a fun, safe time together. It’s important for everyone to feel important and have a positive experience at Village Arts.

DEI STATEMENT

Village Arts and its Board of Directors are committed to diversity, equity, and inclusion. We recognize the true value that diversity and equitable access provides for our families and our community and are committed to fully understanding diversity, equity, and inclusion.
We acknowledge that this is a continuous evolution as we strive to reflect and meet the needs of our growing community to help us live up to our motto, “A Place for Everyone.” To ensure that all voices have an opportunity to be heard, we will:

  • Strive to educate ourselves, our collaborative artists, and our families on the importance of contributing to social and educational equity.
  • Build an inclusive organization through teaching and performing that supports the personal development of children and youth of all ages; open opportunities for children and youth from all walks of life to pursue their interests in the arts and theater;
  • Commit to being allies with underrepresented and marginalized children and youth of all ages; provide affordable and accessible programming for all children and youth regardless of income, gender, race, ethnicity, national origin, age, sexual orientation, familial status, or differently-abled status, gender identity, religion, education, or any other barriers they may face.
  • Provide an arts center where children and youth of all ages can find their voice and express themselves regardless of their gender, race, ethnicity, national origin, age, sexual orientation, familial status or differently-abled status, gender identity, religion, education, or any other barriers that they may face.
  • Create a safe and inclusive art center where all staff, artists, patrons, collaborators, and volunteers feel valued and respected regardless of their gender, race, ethnicity, national origin, age, sexual orientation, familial status, or differently-abled status, gender identity, religion, or education.


Drinking and Drugs

Zero Tolerance Policy = students automatic expulsion from a class or a Village Arts program. No alcohol, drugs or controlled substances are to be carried onto the Village Arts property or a property they may be renting; this includes cigarettes or any other tobacco product. Any student in possession of alcohol, drugs, or a controlled substance is immediately expelled. In the event alcohol, drugs or a controlled substance is found, it is confiscated, and the parent/guardian is contacted by the Village Arts staff to pick up their child immediately, no matter the time of day or circumstances.

Falsely Reported Emergency Calls and Fire Alarms

Any student setting off a fire alarm, fire extinguisher, tampering with smoke detector or using any device to falsely report an emergency to 911 will be subject to disciplinary action.

Fighting

Village Arts does not tolerate students who harm other students; whether it is physical or verbal fighting, including degrading, demeaning, threatening other students or staff, or making fun of others. Any student involved in fighting is subject to discipline and may be sent home. The parent/guardian is contacted by the Village Arts directors.

Internet and Social Media Policy

In general, Village Arts views social networking sites as personal items and respects the right of students to use social media as a medium of self- expression. If a student chooses to identify as a student at our program on social media sites, some readers may view the student as a representative or spokesperson of the Village Arts. In light of this possibility, Village Arts requires, as a condition of participation in Village Arts programs, that students observe the following guidelines when referring to Village Arts, its programs or activities, its students, and/or staff, on social media.

  1. Students must be respectful in all communications related to or referencing Village Arts, its staff, and other students. 

  2. Students must not use obscenities, profanity, or vulgar language. 

  3. Students must not use social media to harass, bully, or intimidate other students or staff. Behaviors that constitute harassment and bullying include, but are not limited to, comments that are derogatory with respect to race, religion, gender, sexual orientation, color, or disability; sexually suggestive, humiliating, or demeaning comments; and threats to stalk, haze, or physically injure another person. 


  4. Students must not use social media to discuss conduct that is prohibited by Village Arts policies, including, but not limited to, the use of alcohol and drugs, sexual behavior, sexual harassment, and bullying. 


Any student found to be in violation of any portion of this Social Networking and Media Policy will be subject to immediate disciplinary action, up to and including dismissal from a Village Arts program.

Obscenity

Obscene, profane or vulgar language; written, oral, or expressed by symbols is not tolerated. Being respectful to staff and other students is important and expected. Any student who violates this policy will be subject to disciplinary action.
Smart/Cellular Phones

Smart/Cell phones are not permitted to be used during Village Arts programs unless permission has been provided by a staff person.  Students can use their smart phone in case of emergency and if they need to contact their parents/guardians. If a student does not adhere to this policy, devices will be confiscated and return at the end of the class and/or program’s session.

Students may not at any time use their smart/cell phones to photograph another student or staff person unless permission has been given by a Village Arts staff person.

Pornography

The viewing or possession of pornography or other adult-oriented material, in all forms, is not permitted.

Stealing

Stealing is a violation of law. A student who becomes involved in a theft of property, another student’s belongings, or a staff person’s belongings is subject to disciplinary action. Stealing will result in a expulsion from a Village Arts program.

Behavior Management Policy

We believe that every child has the right to experience our programs and all they offer. We believe in setting limits and explaining the boundaries for all participants. When these boundaries are tested, we use specific procedures to help the student to continue their experience at camp. On the first day of our program our staff will go over the expectations and ground rules of the program. Students have the opportunity to ask questions about policies and rules, so that everyone is clear about expectations.

Procedures We Follow:

  1. The Staff will speak with the student and check whether the student understands why the behavior is unacceptable and knows what the consequences are. The Staff will restate the desired behavior, with clear consequences given for not following the desired behavior. The removal of a student from a problem situation in a time out may be a consequence in this first stage. Removal gives the student time to calm down, reflect on his/her actions and the staff a chance to discuss with the student what happened. 

  2. If the behavior is repeated, the staff will let the student know that this is still unacceptable and will then involve the Village Arts Director. At this stage, Village Arts will contact the parent or guardian of the student to make them aware of the situation and to ask for cooperation and insight. 

  3. If the behavior persists, the Village Arts will determine if the student should remain in the theatre program or ask to leave. There are no refunds for students expelled for behavioral reasons. 

  4. There are some actions that may warrant immediate removal from a program. These actions include but are not limited to; smoking or using tobacco products, using alcohol or illegal drugs, stealing, or endangering their own safety or the safety of staff or students. 


This discipline policy attempts to let students know that while they are cared for, certain behaviors are not acceptable in our programs. This policy also involves the parents before the problems escalate and Village Arts invites them to be a part of the solution.

This form is to be signed as part of the process of registering for a Village Arts class and/or program. Your signature will affirm that you have read the Village Arts Policies and fully understand all of the Village Arts policies stated therein.

I have read and discussed Village Arts behavior policy with my child. We all agree to adhere to the policies and understand that the refund policy states: no refunds for students being expelled for disciplinary action.

I DO HEREBY AFFIRM THAT I have read the aforementioned policies.

Process and Casting

Village Arts believes acting and of the creation of a show is a process of discovery and learning. Theatre requires that all the participants work as a team, and it is our hope our students find the value of teamwork, or ensemble, through the creative process. Everyone in the program is valued and in turn, students learn the value of their peers, of themselves, of their teachers as well as everyone involved in the production.

Our casting process reflects our goals of discovery and learning for each of our theatre programs. Older elementary school students (Grades 4 & 5) are usually cast in larger roles. Grade 3 and older first-time participants often get a smaller speaking role and are part of the ensemble. The younger students and less experienced students are the ensemble players. Ensemble players are on stage a lot! They sing and dance in just about every big “number” and help support the telling of the story.

A great deal of time, thought and love goes into our casting decisions. Sometimes it is painful and feels unfair, yet our decisions are based not just on talent, but on growth and the belief that each child will discover a great deal through the ensemble based process.

 

Privacy Policy

Last updated: January 16, 2023

This Privacy Policy describes Our policies and procedures on the collection, use and disclosure of Your information when You use the Service and tells You about Your privacy rights and how the law protects You.

We use Your Personal data to provide and improve the Service. By using the Service, You agree to the collection and use of information in accordance with this Privacy Policy. 

Interpretation and Definitions

Interpretation

The words of which the initial letter is capitalized have meanings defined under the following conditions. The following definitions shall have the same meaning regardless of whether they appear in singular or in plural.

Definitions

For the purposes of this Privacy Policy:

  • Account means a unique account created for You to access our Service or parts of our Service.
  • Company (referred to as either “the Company”, “We”, “Us” or “Our” in this Agreement) refers to Village Arts Theatre, 5000 Colfax Ave. Valley Village CA, 91607.
  • Cookies are small files that are placed on Your computer, mobile device or any other device by a website, containing the details of Your browsing history on that website among its many uses.
  • Country refers to: California, United States
  • Device means any device that can access the Service such as a computer, a cellphone or a digital tablet.
  • Personal Data is any information that relates to an identified or identifiable individual.
  • Service refers to the Website.
  • Service Provider means any natural or legal person who processes the data on behalf of the Company. It refers to third-party companies or individuals employed by the Company to facilitate the Service, to provide the Service on behalf of the Company, to perform services related to the Service or to assist the Company in analyzing how the Service is used.
  • Usage Data refers to data collected automatically, either generated by the use of the Service or from the Service infrastructure itself (for example, the duration of a page visit).
  • Website refers to Village Arts Theatre, accessible from https://villageartstheatre.org
  • You means the individual accessing or using the Service, or the company, or other legal entity on behalf of which such individual is accessing or using the Service, as applicable.

Collecting and Using Your Personal Data

Types of Data Collected

Personal Data

While using Our Service, We may ask You to provide Us with certain personally identifiable information that can be used to contact or identify You. Personally identifiable information may include, but is not limited to:

  • Email address
  • First name and last name
  • Phone number
  • Address, State, Province, ZIP/Postal code, City
  • Usage Data

Usage Data

Usage Data is collected automatically when using the Service.

Usage Data may include information such as Your Device’s Internet Protocol address (e.g. IP address), browser type, browser version, the pages of our Service that You visit, the time and date of Your visit, the time spent on those pages, unique device identifiers and other diagnostic data.

When You access the Service by or through a mobile device, We may collect certain information automatically, including, but not limited to, the type of mobile device You use, Your mobile device unique ID, the IP address of Your mobile device, Your mobile operating system, the type of mobile Internet browser You use, unique device identifiers and other diagnostic data.

We may also collect information that Your browser sends whenever You visit our Service or when You access the Service by or through a mobile device.

Tracking Technologies and Cookies

We use Cookies and similar tracking technologies to track the activity on Our Service and store certain information. Tracking technologies used are beacons, tags, and scripts to collect and track information and to improve and analyze Our Service. The technologies We use may include:

  • Cookies or Browser Cookies. A cookie is a small file placed on Your Device. You can instruct Your browser to refuse all Cookies or to indicate when a Cookie is being sent. However, if You do not accept Cookies, You may not be able to use some parts of our Service. Unless you have adjusted Your browser setting so that it will refuse Cookies, our Service may use Cookies.
  • Web Beacons. Certain sections of our Service and our emails may contain small electronic files known as web beacons (also referred to as clear gifs, pixel tags, and single-pixel gifs) that permit the Company, for example, to count users who have visited those pages or opened an email and for other related website statistics (for example, recording the popularity of a certain section and verifying system and server integrity).

Cookies can be “Persistent” or “Session” Cookies. Persistent Cookies remain on Your personal computer or mobile device when You go offline, while Session Cookies are deleted as soon as You close Your web browser. Learn more about cookies on the Privacy Policies website article.

We use both Session and Persistent Cookies for the purposes set out below:

  • Necessary / Essential CookiesType: Session Cookies

    Administered by: Us

    Purpose: These Cookies are essential to provide You with services available through the Website and to enable You to use some of its features. They help to authenticate users and prevent fraudulent use of user accounts. Without these Cookies, the services that You have asked for cannot be provided, and We only use these Cookies to provide You with those services.

  • Cookies Policy / Notice Acceptance CookiesType: Persistent Cookies

    Administered by: Us

    Purpose: These Cookies identify if users have accepted the use of cookies on the Website.

  • Functionality CookiesType: Persistent Cookies

    Administered by: Us

    Purpose: These Cookies allow us to remember choices You make when You use the Website, such as remembering your login details or language preference. The purpose of these Cookies is to provide You with a more personal experience and to avoid You having to re-enter your preferences every time You use the Website.

For more information about the cookies we use and your choices regarding cookies, please visit our Cookies Policy or the Cookies section of our Privacy Policy.

Use of Your Personal Data

The Company may use Personal Data for the following purposes:

  • To provide and maintain our Service, including to monitor the usage of our Service.
  • To manage Your Account: to manage Your registration as a user of the Service. The Personal Data You provide can give You access to different functionalities of the Service that are available to You as a registered user.
  • For the performance of a contract: the development, compliance and undertaking of the purchase contract for the products, items or services You have purchased or of any other contract with Us through the Service.
  • To contact You: To contact You by email, telephone calls, SMS, or other equivalent forms of electronic communication, such as a mobile application’s push notifications regarding updates or informative communications related to the functionalities, products or contracted services, including the security updates, when necessary or reasonable for their implementation.
  • To provide You with news, special offers and general information about other goods, services and events which we offer that are similar to those that you have already purchased or enquired about unless You have opted not to receive such information.
  • To manage Your requests: To attend and manage Your requests to Us.
  • For business transfers: We may use Your information to evaluate or conduct a merger, divestiture, restructuring, reorganization, dissolution, or other sale or transfer of some or all of Our assets, whether as a going concern or as part of bankruptcy, liquidation, or similar proceeding, in which Personal Data held by Us about our Service users is among the assets transferred.
  • For other purposes: We may use Your information for other purposes, such as data analysis, identifying usage trends, determining the effectiveness of our promotional campaigns and to evaluate and improve our Service, products, services, marketing and your experience.

We may share Your personal information in the following situations:

  • With Service Providers: We may share Your personal information with Service Providers to monitor and analyze the use of our Service, to contact You.
  • For business transfers: We may share or transfer Your personal information in connection with, or during negotiations of, any merger, sale of Company assets, financing, or acquisition of all or a portion of Our business to another company.
  • With Affiliates: We may share Your information with Our affiliates, in which case we will require those affiliates to honor this Privacy Policy. Affiliates include Our parent company and any other subsidiaries, joint venture partners or other companies that We control or that are under common control with Us.
  • With business partners: We may share Your information with Our business partners to offer You certain products, services or promotions.
  • With other users: when You share personal information or otherwise interact in the public areas with other users, such information may be viewed by all users and may be publicly distributed outside.
  • With Your consent: We may disclose Your personal information for any other purpose with Your consent.

Retention of Your Personal Data

The Company will retain Your Personal Data only for as long as is necessary for the purposes set out in this Privacy Policy. We will retain and use Your Personal Data to the extent necessary to comply with our legal obligations (for example, if we are required to retain your data to comply with applicable laws), resolve disputes, and enforce our legal agreements and policies.

The Company will also retain Usage Data for internal analysis purposes. Usage Data is generally retained for a shorter period of time, except when this data is used to strengthen the security or to improve the functionality of Our Service, or We are legally obligated to retain this data for longer time periods.

Transfer of Your Personal Data

Your information, including Personal Data, is processed at the Company’s operating offices and in any other places where the parties involved in the processing are located. It means that this information may be transferred to — and maintained on — computers located outside of Your state, province, country or other governmental jurisdiction where the data protection laws may differ than those from Your jurisdiction.

Your consent to this Privacy Policy followed by Your submission of such information represents Your agreement to that transfer.

The Company will take all steps reasonably necessary to ensure that Your data is treated securely and in accordance with this Privacy Policy and no transfer of Your Personal Data will take place to an organization or a country unless there are adequate controls in place including the security of Your data and other personal information.

Delete Your Personal Data

You have the right to delete or request that We assist in deleting the Personal Data that We have collected about You.

Our Service may give You the ability to delete certain information about You from within the Service.

You may update, amend, or delete Your information at any time by signing in to Your Account, if you have one, and visiting the account settings section that allows you to manage Your personal information. You may also contact Us to request access to, correct, or delete any personal information that You have provided to Us.

Please note, however, that We may need to retain certain information when we have a legal obligation or lawful basis to do so.

Disclosure of Your Personal Data

Business Transactions

If the Company is involved in a merger, acquisition or asset sale, Your Personal Data may be transferred. We will provide notice before Your Personal Data is transferred and becomes subject to a different Privacy Policy.

Law enforcement

Under certain circumstances, the Company may be required to disclose Your Personal Data if required to do so by law or in response to valid requests by public authorities (e.g. a court or a government agency).

Other legal requirements

The Company may disclose Your Personal Data in the good faith belief that such action is necessary to:

  • Comply with a legal obligation
  • Protect and defend the rights or property of the Company
  • Prevent or investigate possible wrongdoing in connection with the Service
  • Protect the personal safety of Users of the Service or the public
  • Protect against legal liability

Security of Your Personal Data

The security of Your Personal Data is important to Us, but remember that no method of transmission over the Internet, or method of electronic storage is 100% secure. While We strive to use commercially acceptable means to protect Your Personal Data, We cannot guarantee its absolute security.

Children’s Privacy

Our Service does not address anyone under the age of 13. We do not knowingly collect personally identifiable information from anyone under the age of 13. If You are a parent or guardian and You are aware that Your child has provided Us with Personal Data, please contact Us. If We become aware that We have collected Personal Data from anyone under the age of 13 without verification of parental consent, We take steps to remove that information from Our servers.

If We need to rely on consent as a legal basis for processing Your information and Your country requires consent from a parent, We may require Your parent’s consent before We collect and use that information.

Links to Other Websites

Our Service may contain links to other websites that are not operated by Us. If You click on a third party link, You will be directed to that third party’s site. We strongly advise You to review the Privacy Policy of every site You visit.

We have no control over and assume no responsibility for the content, privacy policies or practices of any third party sites or services.

Changes to this Privacy Policy

We may update Our Privacy Policy from time to time. We will notify You of any changes by posting the new Privacy Policy on this page.

We will let You know via email and/or a prominent notice on Our Service, prior to the change becoming effective and update the “Last updated” date at the top of this Privacy Policy.

You are advised to review this Privacy Policy periodically for any changes. Changes to this Privacy Policy are effective when they are posted on this page.

Contact Us

If you have any questions about this Privacy Policy, You can contact us: