Our Programs
Village Arts offers a range of engaging programs after school, on weekends, and during the summer, focusing on the arts and academic support.
Theatrical Productions: Elementary and middle school students can participate in Broadway-style theatrical productions throughout the year. While these productions are high-quality, our primary focus is on the creative process and teamwork.
Classes: We offer diverse arts classes, including:
- Acting
- Performing Arts
- Visual Arts (ranging from Art, Cardboard to Clay)
Homework Club Plus: Our Homework Club Plus provides a safe, inspiring, and fun environment where students can effectively complete their homework and receive support when needed.
Camps: Village Arts also hosts Visual and Performing Arts Camps, offering immersive experiences in various artistic discipline
Process and Casting
At Village Arts, we believe that acting and creating a show is a journey of discovery and learning. Theater thrives on teamwork, and we hope our students learn the value of working together as an ensemble through the creative process. Every participant is valued, and in turn, students learn to appreciate their peers, themselves, their teachers, and everyone else involved in the production.
Our Casting Philosophy
- Our casting process directly reflects our goals of discovery and learning for each theater program.
- Older elementary students (Grades 4 & 5) typically receive larger roles.
- Third graders and older students new to the program often get smaller speaking roles and are part of the ensemble.
- Younger and less experienced students are primarily ensemble players. These players are on stage frequently, singing and dancing in almost every major musical number, and are crucial in supporting the storytelling.
We devote a great deal of time, thought, and care into our casting decisions. While it can sometimes feel difficult or unfair, our choices are based not only on talent, but also on each child’s growth and our belief that every student will gain valuable experience through our ensemble-based process
Village Arts Behavior and Safety Policies
Our mission at Village Arts is to provide a safe, fun, creative, and challenging environment that fosters individual growth in self-worth, responsibility, self-expression, community values, and independence. Our programs bring together diverse individuals under the guidance of trained leaders, working collaboratively to create unique productions or enhance skills in classes.
Key Behavior and Safety Expectations and Policies:
- Chronic Health Conditions: Any student with a chronic health condition must have it documented by a licensed physician on the provided health history form. All medical information will be kept confidential.
- Illness: To help maintain a healthy environment for everyone, please keep your child home from all programs if they are feeling unwell or showing any signs of illness. Even minor symptoms can be contagious and may put other children and staff at risk. Your cooperation is essential in preventing the spread of germs and ensuring the well-being of our entire community.
- Bullying is Inexcusable: Bullying, whether physical, verbal, or through social media, is strictly prohibited. This includes exclusion, teasing, taunting, gossiping, hitting, kicking, or putting down others with intent to harm or gain power. All participants are expected to treat others with respect and support a positive experience. We address all incidents seriously and encourage open communication from students and staff. We can only manage what we know about.
- Disruptive Conduct: Behavior that intentionally disrupts the normal operation of Village Arts programs, such as property destruction, refusing to cooperate with staff, consistently starting arguments, or harming others, may result in removal from a class or program, or even expulsion.
- Dangerous Weapons: Items designed to cause bodily harm or deemed potentially harmful will be confiscated. Bringing such items into a class or rehearsal may lead to expulsion. Parents/guardians will be contacted.
- Deceitful Activity: Lying or attempting to deceive staff members will result in disciplinary action.
- Discrimination: We have a zero-tolerance policy for bigotry, racism, or any form of discrimination, including discrimination based on race, religion, LGBTQ+ identity, gender identity, learning differences, or disabilities. We expect all members of our Village Arts community to uphold these values and treat each other with respect and empathy. Behavior or remarks that undermine our commitment to diversity and inclusion will not be tolerated. Our mission emphasizes coming together as one community where everyone feels important and has a positive experience. Our mission emphasizes coming together as one community where everyone feels important and has a positive experience.
- Drinking and Drugs (Zero Tolerance): Possession or use of alcohol, drugs, or controlled substances (including tobacco products) on Village Arts property or rented premises will result in immediate expulsion. Parents/guardians will be contacted to pick up the student immediately.
- Falsely Reported Emergencies: Any student tampering with emergency devices (e.g., fire alarms, smoke detectors) or making false 911 calls will face disciplinary action.
- Fighting: Physical or verbal fighting, including degrading, demeaning, threatening, or mocking others, is not tolerated. Students involved in fighting are subject to discipline and may be sent home. Parents/guardians will be contacted.
- Internet and Social Media Policy: While we respect personal use of social media, students representing Village Arts online must adhere to the following:
- Be respectful in all communications referencing Village Arts, its staff, and students.
- Do not use obscenities, profanity, or vulgar language.
- Do not use social media to harass, bully, or intimidate other students or staff (e.g., derogatory comments based on race, religion, gender, sexual orientation, disability; sexually suggestive, humiliating, or demeaning comments; threats).
- Do not discuss prohibited conduct (e.g., alcohol/drug use, sexual behavior, harassment, bullying).
- Violations may lead to immediate disciplinary action, including dismissal from a program.
- Obscenity: Obscene, profane, or vulgar language or symbols are not tolerated. Respectful communication is expected. Violations will result in disciplinary action.
- Smart/Cellular Phones/Watches: Phone use is generally not permitted during programs unless a staff member grants permission. Students may use phones for emergencies or to contact parents/guardians. Non-compliance will result in device confiscation until the end of the session. Students cannot photograph other students or staff without explicit permission from a Village Arts staff member.
- Pornography: Viewing or possessing pornography or other adult-oriented material in any form is prohibited.
- Stealing: Theft of property, including belongings of other students or staff, is a serious offense and will result in expulsion from a Village Arts program.
Behavior Management Policy
We believe every child deserves a positive experience. We establish clear expectations and boundaries for all participants.
Our Procedures:
Our Procedures:
- Initial Conversation: Staff will speak with the student to ensure they understand why their behavior is unacceptable and what the consequences are. They will clarify desired behavior and potential consequences. A “time out” may be used to allow the student to calm down and reflect.
- Repeated Behavior & Parent Involvement: If the behavior recurs, staff will inform the student it’s still unacceptable and involve the Village Arts Director. Parents or guardians will be contacted to discuss the situation and seek their cooperation and insight
- Navigating Persistent Behavior and Alternative Settings: In rare instances where a student;s behavior continues to significantly disrupt the program environment for themselves or others, we will work closely with families to determine the best path forward. Our aim is always to support the child, and in some cases, this may mean exploring alternative places where their needs can be better met. Please note that if a student is unable to continue in the program due to behavioral reasons, refunds will not be issued.
- Prioritizing Safety For All: If certain behaviors compromise the safety and respectful atmosphere we cultivate, will result in immediate removal from the program. These guidelines ensure a secure and nurturing space for all. Actions such as: using tobacco, alcohol, or illegal drugs, stealing, or any behavior that endangers themselves or others are behaviors that will result in immediate removal.
Discounts, Late Fees, Tuition Payment Due Date & Refund Policies
Discounts
SIBLING DISCOUNT:For families who have two or more children in our musical program, use code SIBLING25 at check out for a $25.00 discount. One discount per family, please.
OTHER: Various discounts are available when you register for several programs, classes, and Homework Club. Discounts will be applied at the checkout.
OTHER: Various discounts are available when you register for several programs, classes, and Homework Club. Discounts will be applied at the checkout.
- $15.00 off when you purchase a class along with a musical program in the same order.
- 10% discount when you purchase all days of Homework Club Plus in one order.
- $5.00 off each class when you purchase two or more classes in the same order.
Please review our comprehensive refund policies for all and each Village Arts programs.
Important Note: All registration fees are strictly non-refundable, with no exceptions.
Cancellations, refunds, no-shows, and drop-outs will incur a $25 processing fee on all programs.
- Considerations may be made on a case-by-case basis when requested for all programs.
Late Payment Policy and Tuition Due Date:
- $10 late fee: Tuition is due before the first day of your program. It’s considered late by the second class session. A $10 late fee will be charged for each week tuition remains unpaid after that point. This policy applies to all classes and programs, except one-week camps.
Refund Policy for Theatrical Productions / Musical Programs and Camps
No refunds will be issued once casting decisions have been announced, whichever comes first.
Breakdown of our refund schedule for Theatre Programs and Performing Arts Camps:
- Earlier than 2 weeks prior to auditions: You’ll receive a full tuition refund, minus a processing fee.
- Within 2 weeks prior to auditions: You’ll receive a 75% tuition refund, minus a processing fee.
If you withdraw during auditions and casting, the following applies:
- If Village Arts finds a replacement for your spot, you’ll receive a 50% tuition refund minus your processing fee.
- If Village Arts cannot fill the vacant spot, you’ll receive a 30% tuition refund minus your processing fee.
Exceptions for Medical or Family Emergencies:
In cases of recent medical issues or family emergencies requiring withdrawal, Village Arts will make every effort to determine an appropriate refund on a case-by-case basis. For medical issues, this applies to absences of five consecutive camp days or more, provided we receive a signed note from your licensed physician A $25 administration fee will apply.
Tuition Balance Due:
The final program tuition balance is due four weeks after the first day of the program audition (this date varies by season). If full or partial payments are not received by this deadline, Village Arts reserves the right to cancel unpaid applications without refunding fees, and to remove the student(s) from participating in the current program.
Refund policy for Visual Arts Camps
Full tuition must be paid before the start of camp. No refunds will be issued once camp starts.
Breakdown of our refund schedule for Camps:
- Up to two weeks before Camp Starts: You’ll receive a 80% tuition refund, minus a processing fee.
- Within 2 weeks prior to the start of camp: You’ll receive a 50% tuition refund, minus a processing fee.
- No-Shows: No refunds will be issued.
Refund Policy for Homework Club PLUS
Breakdown of our refund schedule for HWC:
- Cancellations or rescheduling for HWC sessions must be done 24 hours prior to the scheduled start time.
- Day-by-Day: No-refunds will be issued; A credit to reschedule applies.
- Full Session bookings: Prior to the start of the session you’ll receive an 80% tuition refund minus a processing fee.
- No-shows: No refunds will be issued and are not transferable to an alternate day.
Refund policy for Performing and Visual Arts Classes
Breakdown of our refund schedule for Classes:
- No refunds are offered after the second class session.
- Two weeks before class starts: You’ll receive a full refund minus a processing fee.
- One week before class starts: 75% refund minus a processing fee will be issued
- No-Shows: No refunds will be issued.
Student Drop-Off and Pick-Up Policy
Please help us keep things running smoothly and safely by dropping off and picking up your child on time.
- Drop-Off: Arriving on time helps our teachers and your child start the day off right.
- Pick-Up: Our teachers love spending time with your children, but they also have families and personal commitments after work. We understand that things happen sometimes, so we offer a 10-minute grace period after the scheduled pick-up time.
- Fees for Late Pick-Up: To fairly compensate our staff for their extra time, late pick-ups beyond the grace period will be invoice/charged a fee of $1.00 per minute.
Thank you for helping us respect our teachers’ time and for your cooperation in making our school a wonderful place for everyone
Privacy Policy
Last updated: January 16, 2023
This Privacy Policy describes Our policies and procedures on the collection, use and disclosure of Your information when You use the Service and tells You about Your privacy rights and how the law protects You.
We use Your Personal data to provide and improve the Service. By using the Service, You agree to the collection and use of information in accordance with this Privacy Policy.
Interpretation and Definitions
Interpretation:
The words of which the initial letter is capitalized have meanings defined under the following conditions. The following definitions shall have the same meaning regardless of whether they appear in singular or in plural.
Definitions
- For the purposes of this Privacy Policy:
- Account means a unique account created for You to access our Service or parts of our Service.
- Company (referred to as either “the Company”, “We”, “Us” or “Our” in this Agreement) refers to Village Arts Theatre, 5000 Colfax Ave. Valley Village CA, 91607.
- Cookies are small files that are placed on Your computer, mobile device or any other device by a website, containing the details of Your browsing history on that website among its many uses.
- Country refers to: California, United States
- Device means any device that can access the Service such as a computer, a cellphone or a digital tablet.
- Personal Data is any information that relates to an identified or identifiable individual.
- Service refers to the Website.
- Service Provider means any natural or legal person who processes the data on behalf of the Company. It refers to third-party companies or individuals employed by the Company to facilitate the Service, to provide the Service on behalf of the Company, to perform services related to the Service or to assist the Company in analyzing how the Service is used.
- Usage Data refers to data collected automatically, either generated by the use of the Service or from the Service infrastructure itself (for example, the duration of a page visit).
- Website refers to Village Arts Theatre, accessible from https://villageartstheatre.org
- You means the individual accessing or using the Service, or the company, or other legal entity on behalf of which such individual is accessing or using the Service, as applicable.
Collecting and Using Your Personal Data
Types of Data Collected:
Personal Data
While using Our Service, We may ask You to provide Us with certain personally identifiable information that can be used to contact or identify You. Personally identifiable information may include, but is not limited to:
- Email address
- First name and last name
- Phone number
- Address, State, Province, ZIP/Postal code, City
- Usage Data Data Usage
Usage Data
Usage Data is collected automatically when using the Service.
Usage Data may include information such as Your Device’s Internet Protocol address (e.g. IP address), browser type, browser version, the pages of our Service that You visit, the time and date of Your visit, the time spent on those pages, unique device identifiers and other diagnostic data.
When You access the Service by or through a mobile device, We may collect certain information automatically, including, but not limited to, the type of mobile device You use, Your mobile device unique ID, the IP address of Your mobile device, Your mobile operating system, the type of mobile Internet browser You use, unique device identifiers and other diagnostic data.
We may also collect information that Your browser sends whenever You visit our Service or when You access the Service by or through a mobile device.
Tracking Technologies and Cookies
We use Cookies and similar tracking technologies to track the activity on Our Service and store certain information. Tracking technologies used are beacons, tags, and scripts to collect and track information and to improve and analyze Our Service. The technologies We use may include:
- Cookies or Browser Cookies. A cookie is a small file placed on Your Device. You can instruct Your browser to refuse all Cookies or to indicate when a Cookie is being sent. However, if You do not accept Cookies, You may not be able to use some parts of our Service. Unless you have adjusted Your browser setting so that it will refuse Cookies, our Service may use Cookies.
- Web Beacons. Certain sections of our Service and our emails may contain small electronic files known as web beacons (also referred to as clear gifs, pixel tags, and single-pixel gifs) that permit the Company, for example, to count users who have visited those pages or opened an email and for other related website statistics (for example, recording the popularity of a certain section and verifying system and server integrity).
Cookies can be “Persistent” or “Session” Cookies. Persistent Cookies remain on Your personal computer or mobile device when You go offline, while Session Cookies are deleted as soon as You close Your web browser. Learn more about cookies on the Privacy Policies website article.
We use both Session and Persistent Cookies for the purposes set out below:
- Necessary / Essential CookiesType: Session CookiesAdministered by: Us
- Purpose: These Cookies are essential to provide You with services available through the Website and to enable You to use some of its features. They help to authenticate users and prevent fraudulent use of user accounts. Without these Cookies, the services that You have asked for cannot be provided, and We only use these Cookies to provide You with those services.
Cookies Policy / Notice Acceptance CookiesType: Persistent CookiesAdministered by: Us
Purpose: These Cookies identify if users have accepted the use of cookies on the Website.
Functionality Cookies Type: Persistent Cookies Administered by: Us
Purpose: These Cookies allow us to remember choices You make when You use the Website, such as remembering your login details or language preference. The purpose of these Cookies is to provide You with a more personal experience and to avoid You having to re-enter your preferences every time You use the Website.
For more information about the cookies we use and your choices regarding cookies, please visit our Cookies Policy or the Cookies section of our Privacy Policy.
Use of Your Personal Data
The Company may use Personal Data for the following purposes:
- To provide and maintain our Service, including to monitor the usage of our Service.
- To manage Your Account: to manage Your registration as a user of the Service. The Personal Data You provide can give You access to different functionalities of the Service that are available to You as a registered user.
- For the performance of a contract: the development, compliance and undertaking of the purchase contract for the products, items or services You have purchased or of any other contract with Us through the Service.
- To contact You: To contact You by email, telephone calls, SMS, or other equivalent forms of electronic communication, such as a mobile application’s push notifications regarding updates or informative communications related to the functionalities, products or contracted services, including the security updates, when necessary or reasonable for their implementation.
- To provide You with news, special offers and general information about other goods, services and events which we offer that are similar to those that you have already purchased or enquired about unless You have opted not to receive such information.
- To manage Your requests: To attend and manage Your requests to Us.
- For business transfers: We may use Your information to evaluate or conduct a merger, divestiture, restructuring, reorganization, dissolution, or other sale or transfer of some or all of Our assets, whether as a going concern or as part of bankruptcy, liquidation, or similar proceeding, in which Personal Data held by Us about our Service users is among the assets transferred.
- For other purposes: We may use Your information for other purposes, such as data analysis, identifying usage trends, determining the effectiveness of our promotional campaigns and to evaluate and improve our Service, products, services, marketing and your experience.
- We may share Your personal information in the following situations:
- With Service Providers: We may share Your personal information with Service Providers to monitor and analyze the use of our Service, to contact You.
- For business transfers: We may share or transfer Your personal information in connection with, or during negotiations of, any merger, sale of Company assets, financing, or acquisition of all or a portion of Our business to another company.
- With Affiliates: We may share Your information with Our affiliates, in which case we will require those affiliates to honor this Privacy Policy. Affiliates include Our parent company and any other subsidiaries, joint venture partners or other companies that We control or that are under common control with Us.
- With business partners: We may share Your information with Our business partners to offer You certain products, services or promotions.
- With other users: when You share personal information or otherwise interact in the public areas with other users, such information may be viewed by all users and may be publicly distributed outside.
- With Your consent: We may disclose Your personal information for any other purpose with Your consent.
Retention of Your Personal Data
The Company will retain Your Personal Data only for as long as is necessary for the purposes set out in this Privacy Policy. We will retain and use Your Personal Data to the extent necessary to comply with our legal obligations (for example, if we are required to retain your data to comply with applicable laws), resolve disputes, and enforce our legal agreements and policies.
The Company will also retain Usage Data for internal analysis purposes. Usage Data is generally retained for a shorter period of time, except when this data is used to strengthen the security or to improve the functionality of Our Service, or We are legally obligated to retain this data for longer time periods.
Transfer of Your Personal Data
Your information, including Personal Data, is processed at the Company’s operating offices and in any other places where the parties involved in the processing are located. It means that this information may be transferred to — and maintained on — computers located outside of Your state, province, country or other governmental jurisdiction where the data protection laws may differ than those from Your jurisdiction.
Your consent to this Privacy Policy followed by Your submission of such information represents Your agreement to that transfer.
The Company will take all steps reasonably necessary to ensure that Your data is treated securely and in accordance with this Privacy Policy and no transfer of Your Personal Data will take place to an organization or a country unless there are adequate controls in place including the security of Your data and other personal information.
Delete Your Personal Data
You have the right to delete or request that We assist in deleting the Personal Data that We have collected about You.
Our Service may give You the ability to delete certain information about You from within the Service.
You may update, amend, or delete Your information at any time by signing in to Your Account, if you have one, and visiting the account settings section that allows you to manage Your personal information. You may also contact Us to request access to, correct, or delete any personal information that You have provided to Us.
Please note, however, that We may need to retain certain information when we have a legal obligation or lawful basis to do so.
Disclosure of Your Personal Data
Business Transactions
If the Company is involved in a merger, acquisition or asset sale, Your Personal Data may be transferred. We will provide notice before Your Personal Data is transferred and becomes subject to a different Privacy Policy.
Law enforcement
Under certain circumstances, the Company may be required to disclose Your Personal Data if required to do so by law or in response to valid requests by public authorities (e.g. a court or a government agency).
Other legal requirements
The Company may disclose Your Personal Data in the good faith belief that such action is necessary to:
- Comply with a legal obligation
- Protect and defend the rights or property of the Company
- Prevent or investigate possible wrongdoing in connection with the Service
- Protect the personal safety of Users of the Service or the public
- Protect against legal liability
- Security of Your Personal Data
The security of Your Personal Data is important to Us, but remember that no method of transmission over the Internet, or method of electronic storage is 100% secure. While We strive to use commercially acceptable means to protect Your Personal Data, We cannot guarantee its absolute security.
Children’s Privacy
Our Service does not address anyone under the age of 13. We do not knowingly collect personally identifiable information from anyone under the age of 13. If You are a parent or guardian and You are aware that Your child has provided Us with Personal Data, please contact Us. If We become aware that We have collected Personal Data from anyone under the age of 13 without verification of parental consent, We take steps to remove that information from Our servers.
If We need to rely on consent as a legal basis for processing Your information and Your country requires consent from a parent, We may require Your parent’s consent before We collect and use that information.
Links to Other Websites
Our Service may contain links to other websites that are not operated by Us. If You click on a third party link, You will be directed to that third party’s site. We strongly advise You to review the Privacy Policy of every site You visit.
We have no control over and assume no responsibility for the content, privacy policies or practices of any third party sites or services.
Changes to this Privacy Policy
We may update Our Privacy Policy from time to time. We will notify You of any changes by posting the new Privacy Policy on this page.
We will let You know via email and/or a prominent notice on Our Service, prior to the change becoming effective and update the “Last updated” date at the top of this Privacy Policy.
You are advised to review this Privacy Policy periodically for any changes. Changes to this Privacy Policy are effective when they are posted on this page.
Email Communications: By completing this order, you explicitly agree to receive emails regarding the administration and details of the purchased program/class. Furthermore, you consent to receive future emails informing you of new theatre programs, classes, and our Homework Club. You may unsubscribe from promotional emails at any time using the link provided in every email.
Contact Us
If you have any questions about this Privacy Policy, You can contact us:
By email: info@villageartstheatre.org or Villageartstheatre@gmail.com